Guideline for procedure and template

Guideline for the submission procedure
(deadline is December 15, 2011):

1. Prepare your paper

– Submission papers have to be in English.
– Please use the SysMus12 template and follow exactly its formatting guidelines.
– The papers should be between 1 and 2 pages.
– Please note that papers should be blinded for the first submission;
-do not include any author information until camera-ready version.
– Your supervisor can be co-author of your submission; the first author should be a student.

The papers should be made up of the context or the research problem, the research methodology, the conclusion/results, and a short bibliography.

2. Prepare the submission e-mail

– Please include a short (!) description of your research interests and your research career so far.
– Name your request if you like to present your paper in an oral presentation or as a poster.
– Oral presentations will consist of 20 minutes talk (in French or English) and 10 minutes discussion.
– Posters (A0 format) will be displayed throughout the conference and will be presented in a separate poster session.
– Attach your paper in a PDF format document to the e-mail.
– Send your submission until December 15, 2011 (deadline) to with subject “SysMus12 Paper Submission”.

Submissions will be subject do a double-blind peer-review procedure conducted
entirely by international students representing various research pathways.


Proceedings of the 5th International Conference of Students of Systematic Musicology, Montreal, Canada, May 24-26, 2012

SysMus12 Template for Word


1st Author
1st author’s affiliation
1st line of address
2nd line of address
Telephone number, incl. country code 

1st author’s email address

2nd Author
2nd author’s affiliation
1st line of address
2nd line of address
Telephone number, incl. country code

2nd E-mail

3rd Author
3rd author’s affiliation
1st line of address
2nd line of address
Telephone number, incl. country code

3rd E-mail



In this paper, we describe the formatting guidelines for the SysMus12 Proceedings.

Keywords are your own designated keywords.

The proceedings are the records of the conference. SysMus12 hopes to give these conference by-products a single, highquality appearance. To do this, we ask that authors follow some simple guidelines. In essence, we ask you to make your paper look exactly like this document.

All material on each page should fit within a rectangle of 18 x 23.5 cm (7″ x 9.25″), centered on the page, beginning 2.54 cm (1″) from the top of the page and ending with 2.54 cm (1″) from the bottom. The right and left margins should be 1.9 cm (.75”). The text should be in two 8.45 cm (3.33″) columns with a .83 cm (.33″) gutter.

3.1 Normal or Body Text
Please use a 9-point Times Roman font, or other Roman font with serifs, as close as possible in appearance to Times Roman in which these guidelines have been set. The goal is to have a 9-point text, as you see here. Please use sans-serif or nonproportional fonts only for special purposes, such as distinguishing source code text. If Times Roman is not available, try the font named Computer Modern Roman. On a Macintosh, use the font named Times. Right margins should be justified, not ragged.

3.2 Title and Authors
The title (Helvetica 18-point bold), authors’ names (Helvetica 12-point) and affiliations (Helvetica 10-point) run across the full width of the page – one column wide. We also recommend phone number (Helvetica 10-point) and e-mail address  (Helvetica 12-point). See the top of this page for three addresses. If only one address is needed, center all address text. For two addresses, use two centered tabs, and so on. For more than three authors, you may have to improvise.1

3.3 First Page Copyright Notice
Please leave 3.81 cm (1.5″) of blank text box at the bottom of the left column of the first page for the copyright notice.

3.4 Subsequent Pages
For pages other than the first page, start at the top of the page, and continue in double-column format. The two columns on the last page should be as close to equal length as possible.

Table 1. Table captions should be placed above the table

 Graphics  Top   In-between  Bottom
Tables End Last First
 Figures Good Similar Very well


3.5 References and Citations

Footnotes should be Times New Roman 9-point, and justified to the full width of the column.

Use the standard Communications of the ACM format for references – that is, a numbered list at the end of the article, ordered alphabetically by first author, and referenced by numbers in brackets [1]. See the examples of citations at the end of this document. Within this template file, use the style named references for the text of your citation.

The references are also in 9 pt., but that section (see Section 7) is ragged right. References should be published materials accessible to the public. Internal technical reports may be cited only if they are easily accessible (i.e. you can give the address to obtain the report within your citation) and maybe obtained by any reader. Proprietary information may not be cited. Private communications should be acknow-ledged, not referenced (e.g.,  “[Robertson, personal communi-cation]”).


1If necessary, you may place some address information in a footnote, or in a named section at the end of your paper.

3.6 Page Numbering, Headers and Footers

Do not include headers, footers or page numbers in your submission. These will be added when the publications are 

Place Tables/Figures/Images in text as close to the reference as possible (see Figure 1). It may extend across both columns to a maximum width of 17.78 cm (7”).

Captions should be Times New Roman 9-point bold. They should be numbered (e.g., “Table 1” or “Figure 2”), please note that the word for Table and Figure are spelled out. Figure’s captions should be centered beneath the image or picture, and Table captions should be centered above the table body.

The heading of a section should be in Times New Roman 12-point bold in all-capitals flush left with an additional 6-points of


white space above the section head. Sections and subsequent sub- sections should be numbered and flush left. For a section head and a subsection head together (such as Section 3 and subsection 3.1), use no additional space above the subsection head.

5.1 Subsections
The heading of subsections should be in Times New Roman 12-point bold with only the initial letters capitalized. (Note: For  subsections and subsubsections, a word like theor a is not capitalized unless it is the first word of the header.)

5.1.1 Subsubsections
The heading for subsubsections should be in Times New Roman 11-point italic with initial letters capitalized and 6-points of white space above the subsubsection head. Subsubsections
The heading for subsubsections should be in Times New Roman 11-point italic with initial letters capitalized. Subsubsections
The heading for subsubsections should be in Times New Roman 11-point italic with initial letters capitalized.

Our thanks to ACM SIGCHI for allowing us to modify templates they had developed.

[1] Bowman, B., Debray, S. K., and Peterson, L. L. Reasoning about naming systems. ACM Trans. Program. Lang. Syst.,  15, 5 (Nov. 1993), 795-825.

[2] Ding, W., and Marchionini, G. A Study on Video Browsing Strategies. Technical Report UMIACS-TR-97-40, University of Maryland, College Park, MD, 1997.

[3] Fröhlich, B. and Plate, J. The cubic mouse: a new device for three-dimensional iput. In Proceedings of the SIGCHI  conference on Human factors in computing systems (CHI ’00) (The Hague, The Netherlands, April 1-6, 2000). ACM Press, New York, NY, 2000, 526-531.

[4] Lamport, L. LaTeX User’s Guide and Document Reference Manual. Addison-Wesley, Reading, MA, 1986.

[5] Sannella, M. J. Constraint Satisfaction and Debugging for Interactive User Interfaces. Ph.D. Thesis, University of  Washington, Seattle, WA, 1994.


Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. To copy otherwise, or republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee. SysMus12, Montreal, Canada, May 24-26, 2012

Copyright remains with the author